Privacy Policy

This privacy notice (“Privacy Notice”) applies to all processing activities of LegalMike (as defined below) in its capacity as a data controller. This is our only privacy statement. LegalMike may modify this Privacy Statement in the future, with the most recent version always being accessible on our website.

1. About this privacy statement

Our relationship with you may result in the collection, storage and processing of personal data relating to you, or, if you represent a company, your employees/representatives (“your personal data”). This may occur through your business transactions with LegalMike, recent interactions, or visits or actions on our “Website”(www.legalmike.ai).

This Privacy Statement describes (i) how we collect, process and store your personal data (collectively, Processing”); (ii) the rights you can exercise with respect to your personal data; and (iii) the measures we take to secure and protect your personal data.

LegalMike respects your privacy and is committed to complying with applicable privacy laws, including (but not limited to): (i) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation (“AVG”)); (ii) the AVG Implementation Act and (iii) the Telecommunications Act, including future amendments and updates thereto (collectively, “Privacy Laws”).

2. LegalMike is the processing controller.

LegalMike BV refers to the private limited liability company, Novitec B.V., having its registered office in Groningen and registered in the Trade Register of the Chamber of Commerce under number 90900375 (“LegalMike”).

LegalMike develops and provides the LegalMike application, as presented on the Website (the “Application”), and offers related services (“Services”).

Under Privacy Law, LegalMike acts as the data controller (within the meaning of the AVG) for your personal data for the purposes described in this Privacy Statement. This means that we are responsible for your personal data.

3. Processing Activities of LegalMike.

The types of personal data we process, as well as the purposes of these processing activities, are tailored to your relationship with LegalMike. We limit the data we collect to only those necessary to provide our services and improve the user experience.

When you use our website and/or create an account with LegalMike, we may process the following personal data: (i) first name, (ii) last name, (iii) email address, (iv) type of organization, (v) position or education, (vi) optional username; and (vii) voluntarily shared (optional) information.

Collecting this information allows us to provide personalized services, manage your account, facilitate customer support and ensure the security of our application. This information is kept secure and not shared with third parties without your express consent.

Please note that the specific data we collect and the ways we use it may vary depending on the nature of your interaction with LegalMike (such as browsing our website, receiving marketing information, entering into a business relationship with us, or being a partner or supplier).

We strive to be transparent and will inform you of specific processing activities where appropriate.

4. Legal basis for processing.

The legal bases for these processing activities are based on consent (by you filling out a form on our website, for example), the performance of a contract, or our legitimate interests, such as improving our services and protecting the security of our users. We retain this data in accordance with legal requirements and for as long as necessary for the purposes for which it was collected.

Where the legal basis for processing is legitimate interest, LegalMike will carefully balance this interest against the purpose for which your personal data was collected and your reasonable expectations. We will also ensure that your fundamental rights and freedoms are not violated. If we cannot ensure this balance, we will stop processing your personal data or establish a new legal basis.

5. Retention periods of personal data

We retain your personal data in our systems for the longest of the following periods: (i) as long as necessary for the activity or service in question; (ii) any retention period required by law; (iii) the end of the period during which disputes or investigations may arise with respect to the services.

6. Provision of personal data to third parties.

LegalMike only discloses your personal information to third parties as necessary for the purposes set forth in this privacy statement. This may include sharing your personal data with: data solution providers, hosting providers and independent contractors who perform work for LegalMike. We have implemented the necessary contractual measures to ensure that these third parties treat your personal data in accordance with applicable privacy regulations.

In addition, we may disclose your personal data if required to do so by law, at the request of a regulatory authority or when necessary to protect our rights.

7. Your Rights

You have specific rights regarding your personal data, including the right to access, correct, delete, restrict or object to our use of your data. These rights can be exercised by contacting us at privacy@legalmike.ai.

8. Security

LegalMike is committed to taking appropriate physical, technological and organizational precautions to prevent unauthorized access, loss, misuse or alteration of your personal information. These measures include:

  • Education and training of relevant personnel so that they are aware of our obligations when processing personal data;
  • administrative and technical controls to limit access to personal data based on the need-to-know principle;
  • technological security measures, including firewalls, encryption and antivirus software;
  • physical security measures, such as security passes for staff to access our buildings.

Although we use appropriate security measures once we receive your personal data, the transmission of data over the Internet (including by e-mail) is never completely secure. We do our best to protect personal data, but cannot guarantee the security of data sent to us or by us.

9. Updates to this policy

We reserve the right to update this privacy statement by posting a revised version on our website, with the revision date indicated at the top. We encourage you to check this page regularly to be aware of any changes.

10. Contact

For notifications under this privacy notice (such as exercising your rights as a data subject) and/or any questions or complaints about this privacy notice, please contact us at privacy@legalmike.ai.

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